Fee & Registration
Registration to the conference is by invitation only.
Please contact your National Secretary, your National IAESTE Office or the IAESTE A.s.b.l. Headquarter, who have all details how to register.
There are multiple fee packages available, please see below for all details, including our cancellation & refund policy.
Thank you for your understanding, that we can not offer any tailored packages for different participation dates.
The conference fee has to be paid directly to IAESTE A.s.b.l. – detailed payment instructions are provided during the registration and with the confirmation email.
IAESTE does accept direct payments to our bank account, payments via PayPal and credit cards through our PayPal payment Portal.
Full Conference Package
20 – 26 January 2023
What it costs:
EUR 520 / per person
possible Discount:
save EUR 30
when registering AND paying
by 15 November 2022 latest
What’s included:
participation in the conference
from Friday 20 to Thursday 26 January
access to the online conference system
pickup and drop-off at the
Chopin Airport Warsaw
Train Station & Bus Terminal
Housewarming Party on Friday
lunches from Saturday to Wednesday
2 daily coffee breaks from Saturday to Thursday
Welcome Dinner
International Evening
Farewell Dinner
Refund:
cancellations by 15 November 2022 are 100% refundable
cancellations by 20 December 2022 are subject to a 50% refund
cancellations after 20 December 2022 are non-refundable
exceptions apply to individuals who are tested COVID-19
positive after 20 December 2022
upon providing formal documentation
Registration Deadline:
10 December 2022
Weekend Conference Package
20 – 23 January 2023
What it costs:
EUR 400 / per person
possible Discount:
save EUR 30
when registering AND paying
by 15 November 2022 latest
What’s included:
participation in the conference
from Friday 20 to Monday 23 January
access to the online conference system
pickup and drop-off at the
Chopin Airport Warsaw
Train Station & Bus Terminal
Housewarming Party on Friday
lunches from Saturday to Monday
2 daily coffee breaks from Saturday to Monday
Welcome Dinner
International Evening
Refund:
cancellations by 15 November 2022 are 100% refundable
cancellations by 20 December 2022 are subject to a 50% refund
cancellations after 20 December 2022 are non-refundable
exceptions apply to individuals who are tested COVID-19
positive after 20 December 2022
upon providing formal documentation
Registration Deadline:
10 December 2022
Virtual Conference Package
What it costs:
EUR 490 / National Committee
possible Discount:
save EUR 30
when registering AND paying
by 15 November 2022 latest
What’s included:
virtual participation of the entire conference
for up to 20 individual participants
Refund:
there is no refund or cancellation possible
as we expect that any National Committee is
participating at least virtual in the Annual Conference
Registration Deadline:
10 December 2022
Alumni Conference Package
20 – 23 January 2023
What it costs:
EUR 400 / per person
possible Discount:
save EUR 30
when registering AND paying
by 15 November 2022 latest
What’s included:
participation in the conference
from Friday 20 to Monday 23 January
Housewarming Party on Friday
Welcome Dinner with 75th Anniversary Celebrations
City Tour on Sunday
International Evening
lunches from Saturday to Monday
coffee breaks from Saturday to Monday
access to the conference app
for networking with all participants
pickup and drop-off at the
Chopin Airport Warsaw
Train Station & Bus Terminal
(for participants staying in the conference hotel)
Refund:
cancellations by 15 November 2022 are 100% refundable
cancellations by 20 December 2022 are subject to a 50% refund
cancellations after 20 December 2022 are non-refundable
exceptions apply to individuals who are tested COVID-19
positive after 20 December 2022
upon providing formal documentation
Registration Deadline:
30 December 2022
payment is only possible online directly
via the registration form